Recently we at EDRID Event were approached for help in organizing an event in the Chechen Republic. Very interesting project! BUT...
The event takes place in 2 days...
One of the requests was to write a technical script.
It turned out that the customer knew that he needed such a document, but did not understand what it was and what it was written for.
We write scripts for every event and we already have a huge experience 😎.
So let's talk about it point by point, based on our experience.
A technical script is a detailed document describing all aspects of an event, including:
The technical script also takes into account the specifics of the venue, the requirements of technical speakers, the need to broadcast or record the event.
Why do we need a technical script?
Who writes the technical script?
Writing a technical script is a team work.
The technical director is responsible for writing it. He/she gets into the essence of the event from the first days of its preparation: he/she navigates the schedule of the event like a fish in water, familiarizes himself/herself with the topics of speakers' speeches, accumulates all the content to be displayed on the screen, and, of course, knows the technical features of the venue.
The customer provides information about their preferences and requirements.
The organizing team, headed by the project manager, thinks through all the activities and details of the event.
How long does it take to compile?
The time it takes to create a technical script depends on several factors:
On average, the preparation of a technical script may take from a few days to a few weeks.
The event takes place in 2 days...
One of the requests was to write a technical script.
It turned out that the customer knew that he needed such a document, but did not understand what it was and what it was written for.
We write scripts for every event and we already have a huge experience 😎.
So let's talk about it point by point, based on our experience.
A technical script is a detailed document describing all aspects of an event, including:
- Timing - a detailed schedule of all activities and breaks.
- Summary description of each event.
- The order in which content will be displayed.
- Technical features - information about sound and lighting.
- Description of related activities (set changes, preparation for award ceremonies, etc.).
- Rehearsals - schedule of technical runs and equipment checks.
The technical script also takes into account the specifics of the venue, the requirements of technical speakers, the need to broadcast or record the event.
Why do we need a technical script?
- To organise the process
- A technical script helps to organise an event by providing a clear sequence of activities. This helps to avoid confusion and delays.
- Team co-ordination: all participants (presenter, speakers, artists, technical staff) know their responsibilities and the time of the performance, which helps to ensure smooth functioning.
- Risk minimisation. Precise planning helps to identify potential problems in advance and prepare solutions.
- Improved event quality. Pre-planned transitions and interactions make the event look professional and attractive to the audience.
Who writes the technical script?
Writing a technical script is a team work.
The technical director is responsible for writing it. He/she gets into the essence of the event from the first days of its preparation: he/she navigates the schedule of the event like a fish in water, familiarizes himself/herself with the topics of speakers' speeches, accumulates all the content to be displayed on the screen, and, of course, knows the technical features of the venue.
The customer provides information about their preferences and requirements.
The organizing team, headed by the project manager, thinks through all the activities and details of the event.
How long does it take to compile?
The time it takes to create a technical script depends on several factors:
- The complexity of the event.
- The more participants and elements involved, the more time it will take.
- The experience of the team. If the team already has experience with similar events, the process is greatly accelerated.
- Availability of information. Quickly obtaining all the necessary data from the customer also speeds up the process.
On average, the preparation of a technical script may take from a few days to a few weeks.
The technical script is your reliable assistant! It ensures clear organisation of all processes, minimises risks and saves time. A well-written script is the key to the success of your event!
Ask EDRID Event for help and your event will go smoothly and efficiently!
Ask EDRID Event for help and your event will go smoothly and efficiently!